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Auction & Bidding
FOIA-CompliantAudit-ReadyMulti-Agency

Plataforma de Subastas de Excedentes Gubernamentales

Tus Comisiones de GovDeals Están Financiando el Modelo de Negocio de Otro

49,500
Monthly Searches
"Government auctions" US volume
7-9%
GovDeals Seller Fees
Eliminated with custom platform
90,500
GSA Auctions Volume
Addressable upstream query
$20K+
Starting Point
Single-agency platform
What Government Surplus Platforms Actually Control — And What They Cost You

Your county fleet liquidates $2M in vehicles this year. A $140K check goes to GovDeals — not for roads, not for staffing, but to rent their brand on your public service. A government surplus auction platform is the public-sector bidding system built to handle asset liquidation under procurement law: sealed and open auctions, FOIA-compliant exports, bidder verification tiers, audit-ready records. State DOTs sell fleet vehicles. Sheriff's offices liquidate seized assets. School districts offload retired buses. Municipal public works moves heavy equipment. Every sale operates under statutes that mandate public transparency, specific sale-process requirements, and data exposure generic SaaS auction tools don't handle. Your agency's name belongs on that service — not a vendor logo in another state. Custom platforms typically recoup build costs in under 12 months. After that, your 7–9% seller fee becomes margin returned to your agency budget.

Dónde fallan los proyectos

Let's talk about the math, because it's pretty straightforward A county fleet liquidating $2M per year in vehicles is paying GovDeals $140,000 to $180,000 annually in seller fees. Every year. That's budget that should stay with the county -- funding roads, staffing, whatever the actual mission is. The real kicker is the payback timeline: a custom platform typically recoups its build cost in under 12 months. After that, the savings are pure margin returned to the agency.
There's a trust problem that doesn't get talked about enough When an agency runs its public surplus sales through GovDeals or Public Surplus, the public sees GovDeals branding -- not the agency's. But surplus sales are a public service. They're how agencies demonstrate responsible stewardship of public assets. When that happens under a third-party brand, the agency gets no credit for it. Honestly, it looks like the agency farmed out a public duty to a vendor in Chicago or wherever. A custom platform puts the agency's name on that service, where it belongs.
FOIA requests on auction data aren't rare -- they're routine And if your platform can't export that data automatically in a compliant format, someone on staff is manually pulling records, formatting spreadsheets, and hoping they don't miss a deadline. That's wasted staff time and real legal exposure. Automated FOIA-ready exports fix both problems. The data's already structured correctly, the export runs on demand, and your staff handles the actual work instead of records assembly.
Here's a scenario we see constantly: sealed bids tracked in spreadsheets, open auctions on GovDeals, and someone manually reconciling the two at sale close It's operational drag and -- more importantly -- it's audit exposure. Two systems means two audit trails, two sets of inconsistencies, and double the chance something doesn't match. One platform that handles both modes with per-lot configuration is the right architecture. It's not complicated, it's just not how most agencies are set up today.
Big equipment pickup is where things fall apart operationally Winner goes dark, pickup window passes, now you've got a bulldozer sitting in a county yard generating storage costs and you're running a re-auction. Structured pickup scheduling with automated reminders -- instead of a chain of emails that may or may not get answered -- drops that failure rate materially. We've seen agencies go from 15-20% pickup failures to under 3% just by replacing email coordination with a structured workflow.

Cumplimiento

FOIA-Compliant Public Data Exposure

Non-sensitive auction data should be publicly queryable -- that's not optional, it's the point. We build FOIA-ready export formats directly into the data model so records requests don't require staff intervention. Routine requests get automated responses. The data's already there, already formatted correctly, already available.

Audit-Ready Transaction Logging

Every bid, every bidder action, every admin action, every sale transaction -- all of it logged immutably. And not just logged: exported in the formats that state auditors actually want to see. Not generic CSV dumps that an auditor in Sacramento or Austin has to reformat before they can use them. Actual audit reports in accepted formats, ready to hand over.

Sealed-Bid + Open-Bid Modes

Same platform, per-lot configuration. Sealed mode for contracts and restricted assets where bid integrity has to be cryptographically guaranteed. Open timed mode for high-volume surplus where competitive public bidding drives the price up. The mode is enforced at the lot level -- so you're not managing two systems or making exceptions manually.

Agency Pickup Logistics

Pickup scheduling built into the platform, not bolted on via email. Title transfer automation for vehicles. Certified removal coordination for heavy equipment. Post-pickup confirmation so the record's complete. The whole winner logistics workflow in one place -- replacing the email-and-spreadsheet process most agencies are actually running today.

Multi-Agency Tenancy

Counties with multiple departments, multi-agency state programs, consortiums across jurisdictions -- all of that works on one platform. Each tenant gets its own inventory, branding, and policies. But the bidder pool is shared, which matters: more registered bidders per auction means more competition, higher hammer prices, better outcomes for every agency on the platform.

Sales Tax and 1099 Automation

Per-jurisdiction sales tax collection baked in -- not handled manually, not outsourced to your accounting team to figure out. 1099 reporting for bidders who exceed federal thresholds runs automatically. Clean handoff to agency accounting with the data already structured correctly.

Qué construimos

Eliminate 7–9% seller fees bleeding $140K–$180K annually from your surplus budget

Your agency's domain hosts the bidder experience — your name delivers the public service

Reclaim public visibility when your agency brand replaces third-party vendor logos

Configure pickup windows, payment methods, and eligibility restrictions at the lot level

Stop manually reconciling sealed-bid spreadsheets against separate open-auction platforms

Gate bidder access by verification tier: public, verified-entity, or dealer-only per lot

Cut pickup coordination failures from 15–20% down to under 3% with structured workflows

Encrypt sealed bids at submission — platform admins cannot view before bid-close event

End staff time wasted assembling FOIA exports from mismatched data sources

Publish hammer price, bidder ID, and asset disposition automatically as public record

Fix audit exposure from dual systems generating inconsistent transaction trails

Cross-promote consortium auctions so your bidders discover neighboring jurisdictions

Nuestro proceso

01

Agency Procurement Law Review

Before a line of code gets written, we dig into the applicable procurement statutes, lien laws, FOIA requirements, and audit requirements for that specific agency or consortium. Every state's a little different. Every agency type has its own wrinkles. That review shapes everything downstream.
Week 1-2
02

Platform Architecture and Compliance Design

The data model is built around audit-ready logging from day one -- not retrofitted later. FOIA export schema designed to match the actual request formats agencies receive. Sealed-bid encryption in the core architecture. Per-lot policy engine that enforces the rules without manual intervention.
Week 2-4
03

Build: Admin, Bidder UX, Compliance Engine

Full platform build: agency branding, bidder registration and verification flows, compliance engine, winner logistics workflow, and payment integration. This is the stage where everything that got planned in phases one and two becomes a working system.
Week 4-12
04

Pilot Auction and Audit Validation

We run a live pilot with real lots -- not a demo, an actual auction. Audit-log validation happens with the agency's own audit staff, not just our QA. And we test the FOIA export against a real records request format, because that's the only way to know it actually works.
Week 12-14
05

Full Rollout and Ongoing Support

Full rollout to the agency's complete asset portfolio. Ongoing retainer covers compliance updates as statutes change, feature development as needs evolve, and consortium expansion if other agencies want to join the platform.
Week 14+
Next.js 15SupabaseStripeTwilioAudit loggingFOIA exports

Preguntas frecuentes

¿Por qué construir una plataforma de excedentes personalizada en lugar de usar GovDeals o Public Surplus?

GovDeals cobra a la agencia del 7-9% por venta. Y cobra una prima de comprador al postor ganador además — así que la agencia pierde margen en ambas direcciones. Además la agencia se ve como un inquilino de GovDeals, no como una agencia pública ejecutando su propio servicio. Una plataforma personalizada mantiene esas comisiones dentro del presupuesto de la agencia, pone el nombre de la agencia en la plataforma, y permite que la agencia realmente controle la política de subastas en lugar de trabajar alrededor de los términos de servicio de otro.

¿Manejan modalidades de pujas cerradas y abiertas?

Sí — ambas modalidades en la misma plataforma. Pujas cerradas para contratos y activos restringidos de alto valor donde la integridad de pujas importa legalmente. Subastas cronometradas abiertas para vehículos, equipos, electrónica y otros excedentes de alto volumen donde quieres participación pública amplia. La modalidad se configura por lote, no por implementación de plataforma.

¿La plataforma está lista para auditoría?

Sí. Cada puja, acción de postor, acción de administrador y transacción de venta se registra con registros inmutables — nada se edita o elimina después del hecho. Datos de subasta no sensibles son consultables públicamente. Las exportaciones FOIA se ejecutan automáticamente en formatos que auditores estatales realmente aceptan. No es un CSV genérico que un auditor en Denver o Atlanta tenga que reformatear.

¿Cómo funciona la entrega de la agencia?

La plataforma maneja la programación de recogida, coordinación de ventana de recogida de agencias, documentación de entrega — transferencia de título para vehículos, documentación de remoción certificada para equipos pesados — y confirmación posterior a la recogida. Toda la cadena, en un flujo de trabajo, reemplazando el proceso de correo electrónico y hojas de cálculo que la mayoría de agencias están ejecutando ahora.

¿Pueden múltiples agencias compartir una plataforma?

Sí. Condados ejecutando múltiples departamentos, estados con múltiples agencias, arreglos de consorcio entre jurisdicciones — todo funciona. Cada agencia es un inquilino separado con su propio inventario, marca y políticas. Pero el grupo de postores se comparte entre inquilinos, lo que aumenta la competencia e impulsa mejores precios para cada agencia en la plataforma.

Fixed-Fee Quotes Within 48 Hours
Single agency: $20-45K. Multi-agency consortium: $45-120K. Enterprise state-level: $120K+.
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