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Auction & Bidding

FOIA-CompliantAudit-ReadyMulti-Agency

Desenvolvimento de Plataforma de Leilão de Excedentes Governamentais

Suas Taxas do GovDeals Estão Financiando o Modelo de Negócio de Outra Pessoa

49,500

Monthly Searches

"Government auctions" US volume

7-9%

GovDeals Seller Fees

Eliminated with custom platform

90,500

GSA Auctions Volume

Addressable upstream query

$20K+

Starting Point

Single-agency platform

What Government Surplus Platforms Actually Control — And What They Cost You

Your county fleet liquidates $2M in vehicles this year. A $140K check goes to GovDeals — not for roads, not for staffing, but to rent their brand on your public service. A government surplus auction platform is the public-sector bidding system built to handle asset liquidation under procurement law: sealed and open auctions, FOIA-compliant exports, bidder verification tiers, audit-ready records. State DOTs sell fleet vehicles. Sheriff's offices liquidate seized assets. School districts offload retired buses. Municipal public works moves heavy equipment. Every sale operates under statutes that mandate public transparency, specific sale-process requirements, and data exposure generic SaaS auction tools don't handle. Your agency's name belongs on that service — not a vendor logo in another state. Custom platforms typically recoup build costs in under 12 months. After that, your 7–9% seller fee becomes margin returned to your agency budget.

Onde os projetos falham

Let's talk about the math, because it's pretty straightforward A county fleet liquidating $2M per year in vehicles is paying GovDeals $140,000 to $180,000 annually in seller fees. Every year. That's budget that should stay with the county -- funding roads, staffing, whatever the actual mission is. The real kicker is the payback timeline: a custom platform typically recoups its build cost in under 12 months. After that, the savings are pure margin returned to the agency.

There's a trust problem that doesn't get talked about enough When an agency runs its public surplus sales through GovDeals or Public Surplus, the public sees GovDeals branding -- not the agency's. But surplus sales are a public service. They're how agencies demonstrate responsible stewardship of public assets. When that happens under a third-party brand, the agency gets no credit for it. Honestly, it looks like the agency farmed out a public duty to a vendor in Chicago or wherever. A custom platform puts the agency's name on that service, where it belongs.

FOIA requests on auction data aren't rare -- they're routine And if your platform can't export that data automatically in a compliant format, someone on staff is manually pulling records, formatting spreadsheets, and hoping they don't miss a deadline. That's wasted staff time and real legal exposure. Automated FOIA-ready exports fix both problems. The data's already structured correctly, the export runs on demand, and your staff handles the actual work instead of records assembly.

Here's a scenario we see constantly: sealed bids tracked in spreadsheets, open auctions on GovDeals, and someone manually reconciling the two at sale close It's operational drag and -- more importantly -- it's audit exposure. Two systems means two audit trails, two sets of inconsistencies, and double the chance something doesn't match. One platform that handles both modes with per-lot configuration is the right architecture. It's not complicated, it's just not how most agencies are set up today.

Big equipment pickup is where things fall apart operationally Winner goes dark, pickup window passes, now you've got a bulldozer sitting in a county yard generating storage costs and you're running a re-auction. Structured pickup scheduling with automated reminders -- instead of a chain of emails that may or may not get answered -- drops that failure rate materially. We've seen agencies go from 15-20% pickup failures to under 3% just by replacing email coordination with a structured workflow.

Conformidade

FOIA-Compliant Public Data Exposure

Non-sensitive auction data should be publicly queryable -- that's not optional, it's the point. We build FOIA-ready export formats directly into the data model so records requests don't require staff intervention. Routine requests get automated responses. The data's already there, already formatted correctly, already available.

Audit-Ready Transaction Logging

Every bid, every bidder action, every admin action, every sale transaction -- all of it logged immutably. And not just logged: exported in the formats that state auditors actually want to see. Not generic CSV dumps that an auditor in Sacramento or Austin has to reformat before they can use them. Actual audit reports in accepted formats, ready to hand over.

Sealed-Bid + Open-Bid Modes

Same platform, per-lot configuration. Sealed mode for contracts and restricted assets where bid integrity has to be cryptographically guaranteed. Open timed mode for high-volume surplus where competitive public bidding drives the price up. The mode is enforced at the lot level -- so you're not managing two systems or making exceptions manually.

Agency Pickup Logistics

Pickup scheduling built into the platform, not bolted on via email. Title transfer automation for vehicles. Certified removal coordination for heavy equipment. Post-pickup confirmation so the record's complete. The whole winner logistics workflow in one place -- replacing the email-and-spreadsheet process most agencies are actually running today.

Multi-Agency Tenancy

Counties with multiple departments, multi-agency state programs, consortiums across jurisdictions -- all of that works on one platform. Each tenant gets its own inventory, branding, and policies. But the bidder pool is shared, which matters: more registered bidders per auction means more competition, higher hammer prices, better outcomes for every agency on the platform.

Sales Tax and 1099 Automation

Per-jurisdiction sales tax collection baked in -- not handled manually, not outsourced to your accounting team to figure out. 1099 reporting for bidders who exceed federal thresholds runs automatically. Clean handoff to agency accounting with the data already structured correctly.

O que construímos

Eliminate 7–9% seller fees bleeding $140K–$180K annually from your surplus budget

Your agency's domain hosts the bidder experience — your name delivers the public service

Reclaim public visibility when your agency brand replaces third-party vendor logos

Configure pickup windows, payment methods, and eligibility restrictions at the lot level

Stop manually reconciling sealed-bid spreadsheets against separate open-auction platforms

Gate bidder access by verification tier: public, verified-entity, or dealer-only per lot

Cut pickup coordination failures from 15–20% down to under 3% with structured workflows

Encrypt sealed bids at submission — platform admins cannot view before bid-close event

End staff time wasted assembling FOIA exports from mismatched data sources

Publish hammer price, bidder ID, and asset disposition automatically as public record

Fix audit exposure from dual systems generating inconsistent transaction trails

Cross-promote consortium auctions so your bidders discover neighboring jurisdictions

Nosso processo

Agency Procurement Law Review

Before a line of code gets written, we dig into the applicable procurement statutes, lien laws, FOIA requirements, and audit requirements for that specific agency or consortium. Every state's a little different. Every agency type has its own wrinkles. That review shapes everything downstream.

Week 1-2

Platform Architecture and Compliance Design

The data model is built around audit-ready logging from day one -- not retrofitted later. FOIA export schema designed to match the actual request formats agencies receive. Sealed-bid encryption in the core architecture. Per-lot policy engine that enforces the rules without manual intervention.

Week 2-4

Build: Admin, Bidder UX, Compliance Engine

Full platform build: agency branding, bidder registration and verification flows, compliance engine, winner logistics workflow, and payment integration. This is the stage where everything that got planned in phases one and two becomes a working system.

Week 4-12

Pilot Auction and Audit Validation

We run a live pilot with real lots -- not a demo, an actual auction. Audit-log validation happens with the agency's own audit staff, not just our QA. And we test the FOIA export against a real records request format, because that's the only way to know it actually works.

Week 12-14

Full Rollout and Ongoing Support

Full rollout to the agency's complete asset portfolio. Ongoing retainer covers compliance updates as statutes change, feature development as needs evolve, and consortium expansion if other agencies want to join the platform.

Week 14+

Next.js 15SupabaseStripeTwilioAudit loggingFOIA exports

Perguntas frequentes

Por que construir uma plataforma de excedentes personalizada em vez de usar GovDeals ou Public Surplus?

GovDeals cobra da agência 7-9% por venda. E também cobra um prêmio do comprador ao licitante vencedor -- então a agência perde margem de ambas as direções. Além disso, a agência parece um inquilino do GovDeals, não uma agência pública executando seu próprio serviço. Uma plataforma personalizada mantém essas taxas dentro do orçamento da agência, coloca o nome da agência na plataforma e permite que a agência realmente controle a política de leilão em vez de contornar os termos de serviço de outra pessoa.

Você lida com modos de licitação selada e aberta?

Sim -- ambos os modos na mesma plataforma. Licitações seladas para contratos e ativos restritos de alto valor onde a integridade da licitação importa legalmente. Leilões cronometrados abertos para veículos, equipamentos, eletrônicos e outros excedentes de alto volume onde você quer participação pública ampla. O modo é configurado por lote, não por implantação de plataforma.

A plataforma está pronta para auditoria?

Sim. Cada lance, ação de licitante, ação de admin e transação de venda é registrada com registros imutáveis -- nada é editado ou deletado após o fato. Dados de leilão não sensíveis são publicamente consultáveis. Exportações FOIA rodam automaticamente em formatos que auditores estaduais realmente aceitam. Não um CSV genérico que um auditor em Denver ou Atlanta tenha que reformatar.

Como funciona o handoff da agência?

A plataforma lida com agendamento de coleta, coordenação de janela de coleta da agência, documentação de handoff -- transferência de título para veículos, documentação de remoção certificada para equipamento pesado -- e confirmação pós-coleta. Toda a cadeia, em um fluxo de trabalho, substituindo o processo de email-e-planilha que a maioria das agências está executando agora.

Múltiplas agências podem compartilhar uma plataforma?

Sim. Condados executando múltiplos departamentos, estados com múltiplas agências, arranjos de consórcio entre jurisdições -- tudo funciona. Cada agência é um inquilino separado com seu próprio inventário, marca e políticas. Mas o pool de licitantes é compartilhado entre inquilinos, o que aumenta a competição e gera melhores preços para cada agência na plataforma.

Fixed-Fee Quotes Within 48 Hours

Single agency: $20-45K. Multi-agency consortium: $45-120K. Enterprise state-level: $120K+.

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