Now accepting Q2 projects — limited slots available. Get started →

Material TrackingCOGS CalculationMulti-Location Inventory

Custom Jewelry Inventory Software

Q: How is custom jewelry inventory software different from Craftybase or Sortly?

Off-the-shelf tools are built for broad audiences, so they force you into their data model. Custom software gets built around how you actually operate — your material categories, your BOM structure, your consignment terms, your reports. No workarounds, no feature requests rotting in a backlog forever. You own the code, and you can change it as your business evolves.

Q: Can you integrate with our existing Shopify store and QuickBooks?

Yes. We build bi-directional Shopify integrations so inventory updates flow both ways in real time. QuickBooks sync handles COGS, sales data, and purchase orders automatically. We also connect with Etsy, Square, Lightspeed, and most major platforms through their APIs.

Q: How do you handle fluctuating precious metal prices in cost calculations?

We pull live spot price feeds for gold, silver, platinum, and palladium. Every profitability report and every new piece you price uses current market rates. You can also lock in purchase prices for specific material batches so historical COGS stays accurate.

Q: Will the software work on phones and tablets in our store?

Yes. We build responsive web applications that run in any browser — desktop in the back office, tablet on the sales floor, phone at a gem show. For barcode or RFID scanning, we can build a companion mobile app in React Native.

Q: How long does it take to migrate data from our current spreadsheets?

Data migration usually takes one to two weeks, depending on complexity. We write custom import scripts that validate your existing data, flag duplicates or inconsistencies, and map everything into the new schema. We run the migration on a staging environment first so you can verify everything before going live.

Q: What happens after launch if we need changes or new features?

Every project includes 30 days of post-launch support for bug fixes and minor adjustments. After that, we offer retainer plans for ongoing development. And since you own the codebase, you can bring in any developer to make changes down the road. No vendor lock-in.

Track Every Stone, Setting, and Sale

Inventory software built specifically for jewelers who've outgrown spreadsheets and off-the-shelf tools that were never designed for how you work.

Get a Free Assessment See Our Process

99.9%

Uptime SLA

Cloud-native architecture

<200ms

Search Speed

Across 100K+ SKUs

95+

Lighthouse Score

Performance target

Vendor Lock-In

You own every line of code

What Is Jewelry Inventory Software?

Jewelry inventory isn't like managing a warehouse of identical widgets. You're juggling raw materials — gemstones, wire, findings, precious metals — alongside finished pieces, calculating cost per piece from a bill of materials, and keeping tabs on stock across multiple locations. A custom-built system can model your exact workflow: consignment tracking, repair management, real-time COGS reporting, and clean connections to your POS, ecommerce platform, and accounting software.

What is holding your current website back?

Common gaps we find in nearly every audit.

Spreadsheets can't calculate true cost per piece across complex multi-material BOMs

Risk: You're underpricing pieces and killing your margins without even knowing it.

Off-the-shelf tools dump you into generic inventory categories that ignore jewelry-specific attributes like carat, cut, setting type, or certification

Risk: Your staff ends up burning hours working around the software instead of through it.

No real-time visibility across your studio, retail locations, trade shows, and vault storage means you sell pieces you don't have — and miss sales on pieces you do.

Risk: You sell pieces you don't have or miss sales on pieces you do

Gold, silver, and platinum prices move every single day

Risk: COGS calculations built on stale prices make your P&L pretty much fictional.

Generic inventory tools weren't built for consignment, memo, or repair workflows

Risk: Manual tracking of consigned goods creates liability exposure and audit headaches you really don't need.

No connection between inventory, POS, ecommerce, and accounting creates data silos

Risk: Reconciliation eats entire weekends, and tax reporting turns into guesswork.

How We Build This Right

Every safeguard, built in from Day 1.

Bill of Materials Engine

Define every component in a piece — metals, stones, findings, labor — and the system calculates true cost automatically. When material prices change, the numbers update right along with them.

Multi-Location Tracking

Track inventory across retail stores, your studio, vault, trade shows, and consignment locations in real time. Move pieces between locations with a full audit trail behind every transfer.

Real-Time Metal Price Integration

Pull live spot prices for gold, silver, platinum, and palladium. Piece costs and suggested retail prices recalculate automatically as markets move.

Consignment & Memo Management

Track pieces on memo to retailers or received on consignment from vendors. Aging reports, return deadlines, and liability summaries are all built in.

Certification & Appraisal Storage

Attach GIA certificates, appraisals, and high-resolution images directly to each inventory record. Customers and staff get what they need, instantly.

Low Stock & Reorder Alerts

Set thresholds per material — 50 jump rings, 10 grams of 14K wire, 5 oval sapphires. You get an alert before you run out, not after a customer order falls through.

What We Build

Purpose-built features for your industry.

Attribute-Rich SKU System

Track carat, cut, clarity, color, metal type, setting style, and any custom attribute your business requires. No field limits.

COGS & Profitability Reports

See true margins per piece, per collection, per channel — with automated COGS calculations that sync directly to your accounting system.

Barcode & RFID Scanning

Scan inventory with a phone camera, barcode gun, or RFID reader for instant stock counts and piece identification.

Ecommerce Sync

Sell a piece online and it disappears from the case display immediately. Bi-directional sync works with Shopify, custom storefronts, and marketplace listings.

Repair & Custom Order Tracking

Manage repairs and custom commissions from intake through delivery, with status updates and customer notifications at every stage.

Role-Based Access Control

Control who sees costs, who can adjust inventory, and who can access vault contents. Granular permissions for every team member.

Built on a Modern, Secure Stack

Next.jsSupabaseVercelStripeCloudinaryReact Native

Our Development Process

From discovery to launch. Quality at every step.

Workflow Mapping

Week 1-2

We start by spending time in your studio or store watching how you actually work — how materials come in, how pieces get made or sourced, how sales happen across channels. We don't make assumptions about that.

Data Architecture

Week 3-4

From there, we design the database schema around your jewelry-specific attributes, the relationships between materials and finished pieces, and your reporting needs. We map out every integration with your POS, ecommerce platform, and accounting software before we write a single line of code.

Core Build & Inventory Engine

Week 5-8

Then we build the core: BOM calculations, multi-location tracking, search and filtering, and the admin interface your team will use every day.

Integrations & Migration

Week 9-10

Next comes integration — Shopify, QuickBooks, payment processors, and live metal price feeds. We migrate your existing inventory data from spreadsheets or legacy systems, validating everything before it touches the new system.

Launch & Training

Week 11-12

We deploy to production, train your team, and stay close for 30 days after launch to handle edge cases and adjustments as you work with real data.

Social Animal

Ready to discuss your custom jewelry inventory software project?

Get a free quote