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Tenant PortalsVacancy ListingsMaintenance Tracking

Your Tenants Are Texting About Broken Toilets Because Your Portal Doesn't Work

If you're a property manager juggling 50+ units, every day without tenant self-service costs you 3 hours and $240 in admin overhead.

Custom property management websites with tenant portals, vacancy listings, and maintenance request systems built for landlords and PM companies.

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68%
Vacancy Reduction
Average for clients
3.2s→0.8s
Load Time
After migration
95+
Lighthouse Score
Performance target
24/7
Tenant Self-Service
Fewer phone calls
What Property Management Sites Actually Do -- And What They Replace

Your vacancy listing goes live at 9 AM. By noon, twelve prospective tenants have filtered by pet policy, walked the unit in 3D, and submitted applications with proof of income--no phone tag, no PDF email chains. Property management website development replaces your static brochure with a tenant-acquisition engine: online applications with e-signature and screening API hooks, maintenance portals that route work orders by urgency, Stripe-linked rent collection that auto-reconciles in your accounting stack. Your current site forces tenants to call for every late fee question and every HVAC ticket. That friction shows up as 11% higher turnover and 40+ admin hours per month spent answering the same six questions. A functional property site turns those questions into self-service workflows, cuts your average days-vacant from 28 to 14, and gives property owners a real-time dashboard so they stop texting you for occupancy updates at 10 PM.

Your Current Site May Be a Liability

Common gaps we find in nearly every audit.

Your current site is a static brochure with no tenant self-service
Risk: Maintenance calls flood your office, tenants get frustrated, turnover climbs.
Vacancy listings are buried in PDFs or third-party platforms you don't control
Risk: You lose organic search traffic and pay escalating listing fees to Zillow and Apartments.com.
Rent collection still involves checks or fragmented payment links
Risk: Late payments increase, and accounting reconciliation eats hours every month.
No mobile-optimized experience for tenants or prospective renters
Risk: 60%+ of rental searches happen on mobile -- you're invisible to them.
Property owners can't see real-time financials or occupancy data
Risk: Owner churn rises because they feel out of the loop on their investments.
Your website loads slowly and ranks poorly for local property searches
Risk: Competitors with faster sites are capturing the top 3 local pack positions you need.

What Your Website Could Look Like

Custom-designed for your industry. No templates. No stock photos.

Property management company website with tenant portal and maintenance request system
Property management website -- tenant portal, rent collection, maintenance requests, unit availability

How We Build This Right

Every safeguard, built in from Day 1.

Tenant Portal & Auth

Secure login for tenants to pay rent, submit maintenance requests, and view lease documents. Role-based access separates tenant, owner, and manager views.

Online Rent Payments

Stripe-powered ACH and card payments with automated receipts and late-fee logic. Reconciliation data syncs to your accounting system.

Vacancy Listing Engine

Filterable, map-integrated property listings with high-res galleries and floor plans. Schema markup drives rich results in local search.

Maintenance Request System

Tenants submit categorized requests with photo uploads. Status tracking and automated notifications cut back-and-forth by 70%.

Owner Reporting Dashboard

Real-time occupancy rates, income statements, and expense tracking for property owners. Exportable to PDF and CSV for tax season.

Fair Housing Compliance

Accessibility-first design meeting WCAG 2.1 AA. Listing language audit tools help you avoid Fair Housing Act violations on published content.

What We Build

Purpose-built features for your industry.

Tenants call your office for rent balance, maintenance status, and lease renewal terms you've already emailed twice

Tenants pay rent, submit maintenance tickets, and renew leases from a portal that works on any device without app-store friction

Vacancy listings live on third-party platforms where you pay per click and compete against your own portfolio

Vacancy pages rank for long-tail local searches and feed Mapbox-powered neighborhood filters prospective renters actually use

Rent collection relies on checks, Venmo requests, or payment links you manually send each month

Stripe-integrated rent collection auto-posts to your ledger and triggers late-fee notices on day six without manual intervention

Mobile searchers land on a desktop-only site, pinch-zoom the floor plan, and bounce to a competitor in 8 seconds

Progressive web app support lets tenants install your portal on their home screen and access it offline like a native app

Property owners demand occupancy reports and cash-flow summaries you compile by hand from three different spreadsheets

Owner dashboards pull live occupancy rates, maintenance spend, and cash flow so they see their ROI without asking you

Your site ranks on page three for '[neighborhood] apartments for rent' while faster competitors own the local pack

SEO-optimized neighborhood landing pages capture organic traffic from renters searching '[area] pet-friendly 2BR' before Zillow does

Built on a Modern, Secure Stack

Next.jsSupabaseVercelStripeMapboxCloudinarySendGrid

Our Development Process

From discovery to launch. Quality at every step.

01

Portfolio & Workflow Audit

Week 1

We map your property portfolio, tenant communication workflows, current tech stack, and pain points. You get a detailed scope document within 5 business days.

02

UX Design & Prototyping

Weeks 2–3

Interactive Figma prototypes for the tenant portal, listing pages, and admin dashboard. We test with real tenants and property managers before writing a line of code.

03

Development & Integration

Weeks 4–8

Next.js frontend, Supabase backend, Stripe payments, and any PMS integrations you need -- AppFolio, Buildium, Rent Manager. Weekly demos keep you in control.

04

Data Migration & QA

Weeks 9–10

We migrate your existing property data, tenant records, and listing content. Full cross-browser, accessibility, and load testing happens on staging before anything goes live.

05

Launch & Post-Launch Support

Weeks 11–12

Zero-downtime deployment on the Vercel edge network. Includes 30 days of bug fixes, performance monitoring, and tenant onboarding support.

Social Animal

Ready to discuss your your tenants are texting about broken toilets because your portal doesn't work project?

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Property Management Sites from $8,000

Fixed-fee. Tenant portal included. 30-day post-launch support. See all packages →

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Frequently Asked Questions

Most projects launch in 10–12 weeks. A basic marketing site with vacancy listings can ship in 6 weeks. Adding a full tenant portal with payments and maintenance tracking adds 4–6 weeks depending on integrations with your existing property management software.
Yes. We build API integrations with major property management platforms so data flows automatically between your PMS and your website. Listings, tenant records, and payment status sync in real time. If your PMS has a REST or GraphQL API, we can connect it.
No. We build progressive web apps that work like native apps but run in the browser. Tenants can add the portal to their home screen on any device — no app store approval, no update friction, and significantly lower development cost than maintaining separate iOS and Android apps.
We build to WCAG 2.1 AA accessibility standards and structure listing content with compliant language patterns. We also implement structured data that aligns with HUD guidelines. That said, have your legal team review listing copy — we handle the technical side, not legal advice.
We offer monthly retainer plans starting at $500/month covering hosting management, security updates, content changes, and performance monitoring. Most property management clients go with the mid-tier plan at $1,200/month, which includes feature additions and priority support.
Absolutely. We build application flows with document upload, identity verification integration, and e-signature support via DocuSign or HelloSign APIs. The entire process — from viewing a listing to signing a lease — can happen without a single office visit, which dramatically reduces time-to-lease.
The 5 P's of property management are People, Property, Policy, Process, and Performance. People refers to the tenants and staff involved in managing and maintaining the property. Property involves the physical aspects, such as maintenance and upkeep. Policy covers the rules and regulations governing the property. Process involves the workflows and systems in place for efficient management. Performance focuses on measuring success through metrics like occupancy rates and tenant satisfaction. These elements collectively ensure effective and efficient property management.
The cost of building a real estate website can vary widely depending on its complexity and features. A basic informational site might start at around $2,000 to $5,000. However, for a more sophisticated platform with features like property listings, search filters, and user accounts, costs can range from $10,000 to $30,000 or more. Custom development, integration with MLS (Multiple Listing Service), and advanced functionalities like virtual tours can further increase the cost. It's crucial to determine your specific needs and budget accordingly.
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